Procedures

ALERT

Please do not send tournament applications to the District 1 Tournament Coordinator using registered mail or other mail that requires a signature upon receipt. This form of delivery is an unnecessary expense and may cause delay in delivery if no one is available to sign. You may choose to enclose a self-addressed/stamped post card with your application to verify receipt. Your District Tournament Coordinator is as close as the nearest mailbox!

Application Procedures for CYSA Tournaments

You MUST use the 2007/2008 Tournament Team Application for any tournament on the 2007/2008 calendar. (Note that 2007/2008 tournaments now begin as late as August 29, 2008.) And you MUST use the 2008/2009 Tournament Team Application for any tournament on the 2008/2009 calendar. (The first tournaments of the new CYSA year begin August 30, 2008.) Go to the CYSA tournament page for the latest tournament calendars and the proper applications. The tournament calendars continue to be updated throughout the year. Always check for the most up-to-date copy before submitting your applications. Carefully note the deadlines for applying. Applications for any 2008/2009 tournaments can be sent out beginning May 1, 2008—they cannot be postmarked before that date.

Note: Teams are allowed to apply to only ONE tournament per weekend. You cannot apply to multiple tournaments on the same weekend, and wait to see which one(s) accept your team before deciding which to attend.

A fully completed and signed tournament application. Make sure to use the correct year's form (either 07/08 or 08/09). A team official's signature on the application acknowledges that you have read and understood the back of the application form. Applications may be downloaded from the CYSA tournament page. Be sure to include TWO copies of each tournament application (one for my file).
A check made payable to each tournament to which you are applying.
Fill out the application completely with players' names in alphabetical order by last name, birth dates, gender, age, class, contact person's address and phone number, as well as an alternate contact.
Attach the two copies of each tournament application, the check for each tournament and the addressed envelope with one large paper clip. (Please do not staple.)
An envelope addressed to each tournament to which you are applying.
Option #1: Include a self-addressed, stamped postcard for the tournament to return, if you want confirmation that the tournament has received your application. Put this card in the envelope addressed to the tournament. Option #2: If you'd like to know when District 1 Tournament Director processed your tournament applications, include a second self-addressed, stamped postcard with your package. Please make sure that either or both cards are a minimum of 3-1/2 in. high by 5-in. long (postal regulation).
Put all your tournament applications in an envelope addressed to the District 1 Tournament Director:

Patricia Flores
District 1 Tournament Director
729 Shotwell Street
San Francisco, CA 94110
E-mail: d1tc@yahoo.com

Please do not put the applications in my home mailbox. If the postal carrier comes after you drop off your application, they might pick up your package.
Failure to comply will result in delays and you may not get into the tournaments to which you apply.
You may send as many tournament applications as you want in one large envelope, but please make sure that each tournament package is separated with its own paper clip. Make sure that the correct postage is on the envelope and DO NOT send applications via registered or certified mail.
Please submit paperwork a minimum of 10 weeks prior to the tournament date. Note that published deadlines for accepting applications are eight weeks prior to the tournament date, so this timing means that your application will be received close to the deadline. The sooner your applications are submitted, the better.
If you have any questions or problems, please e-mail me. Include your team's name, age group, gender, register league and division in all inquiries. Thanks!!

Submitting a new CYSA Tournament Application following rejection or withdrawal from a tournament

Acceptance and rejection notices for applications received by the tournament before the application deadline will be mailed within seven days of the application deadline date. If you are rejected from a tournament and are reapplying to another one on the same weekend, you must send a copy of the rejection letter along with the second application. Failure to do this will result in a delay in the processing of the second application.

A team wishing to withdraw from a tournament must do so in writing. The withdrawal request must be sent to the tournament director no later than 14 days prior to the start of the tournament. The withdrawing team must be able to provide written confirmation of its withdrawal request that includes acknowledgement from the tournament director. If you have withdrawn from a tournament and are reapplying to another one on the same weekend, you must send a copy of the written withdrawal request and the acknowledgement of the tournament along with the second application. Failure to do this will result in a delay in processing of the second application.

Guest Player Procedures

Teams are permitted a maximum of 7 guest players for CYSA and out-of-state tournaments that allow them. Please check specific tournament rules for the number of guest players each tournament allows. For each guest player, you must complete Form 1611. This form can be downloaded from the CYSA-N Forms page. Scroll down to CYSA Registration Forms and find Form 1611. Only three signatures are now required on the form: the guest player's parent, the registered team's coach, and the guest team's coach. Please refer to the instructions on the form for further information.

Procedures for Teams Traveling Out of State

Teams no longer have to go through their DC or DTC to get forms. If you wish to play in a tournament outside of CYSA-North (including Cal-South), you must have an approved Application to Travel, commonly known as a travel request. This procedure only defines the travel request and is not a tournament application. You apply and pay for the out-of-state tournament separately from, but in parallel with, the CYSA travel request. Forms needed for travel can be found at the CYSA website under Team Travel Forms.

No less than thirty (30) days prior the start of the tournament, the following items with all of the completed information must be submitted to the CYSA State Office for final approval. INCOMPLETE OR INCORRECTLY COMPLETED APPLICATIONS WILL BE RETURNED.

US Youth Soccer Application For Travel
CYSA Official Travel Roster (CYSA Form 201)
US Youth Soccer Application to Host a Tournament or Games sanctioning form for the tournament that has been approved by the hosting State Association
A copy of your official CYSA Team Roster signed/stamped by your league and district registrar.
A copy of the CYSA Guest Player Forms for each guest player traveling to the tournament with the team.
An envelope, with proper postage affixed, addressed to the tournament to which you are traveling
A self addressed stamped envelope with proper postage affixed. Mail all documents with sufficient postage, to: CYSA office; Attn: Kathi Killion; 1040 Serpentine Lane, Suite 201, Pleasanton, CA 94566-4754.

The following fees will be charged for applications submitted LESS THAN 30 DAYS prior to the start date of the tournament.

Less than 30 but more than 14 calendar days prior to the tournament — $25.00 processing fee
Less than 14 days but more than 7 calendar days prior to the tournament — $50.00 processing fee
5-7 days prior to the tournament — $100.00 processing fee

Note—No applications to travel will be processed fewer than 5 days prior to the start of the tournament to which the team is traveling

Procedures for Traveling Outside of the United States

No later than sixty (60) days prior to your departure date, the following items with all of the completed information must be submitted to the CYSA State Office for forwarding to USSF. These must be originals — NO Faxes.

United States Soccer Federation Application for Foreign Travel
US Youth Soccer Application For Travel
CYSA Official Travel Roster (CYSA Form 201)
A copy of your official CYSA Team Roster signed/stamped by your league and district registrar
A copy of the CYSA Guest Player Forms for each guest player traveling to the tournament with your team
Ted Stevens Olympic and Amateur Sports Act Agreement Form
A copy of the official brochure, pamphlet, invitation, or other applicable material provided by the Tournament or Games Host
Checks or money orders (NO CASH PLEASE) for the following travel processing fees:
1. $50.00 made payable to US Soccer
2. $50.00 made payable to CYSA
3. Any applicable late fees payable to your district

California Youth Soccer Association is NOT required to approve an application submitted less than sixty (60) days in advance. If an application is submitted LESS than sixty (60) days in advance, late fees of $50.00 will be charged by CYSA. INCOMPLETE OR INCORRECTLY COMPLETED APPLICATIONS WILL BE RETURNED.

After ensuring that your team or organization is in good standing, CYSA will forward these documents to United States Soccer Federation for approval. After approval by USSF, a copy of the approved application will be returned to your team coach or manager. Upon request, the team must then forward a copy of the USSF approval to CYSA, in order to retrieve the approved travel roster. USSF will then notify the National Association of the country or countries to which your team is traveling, that your team is properly affiliated, and has permission to travel.

Other Travel and Games

Any team desiring to travel outside the District 1 boundaries to play in a jamboree or informal games must notify the District Commissioner prior to the games. Without approval, CYSA insurance is not in force.

Unaffiliated tournaments or games

Any team desiring to play games with non-USYS (unaffiliated) teams/leagues/tournaments must have the approval of the CYSA Board of Directors. AYSO, US Club, schools, Rec & Park leagues are examples of unaffiliated organizations. Please see the CYSA website for further details.

****ALERT****